1. Data protection at a glance

General information

The following information offers a simple overview of what happens to your personal data when you visit this website. Personal data is all data which can be used to identify you personally. For more detailed information on the topic of data protection, please see our privacy policy below.

 

Data recording on this website

 

Who is responsible for the recording of data on this website?

All data on this website is processed by the website operator. You can find his contact details in the site notice of this website.

 

How do we gather your data?

On the one hand, we collect the data you provide us with. This could, for example, be the information you enter into a contact form. On the other hand, our IT systems automatically collect data when you visit our website. This is predominantly technical data (e.g. internet browser, operating system or time of day you visit our website). This data is collected automatically as soon as you view this website.

 

What do we use your data for?

Some of the data we gather is used to ensure a smooth and error-free running of this website. Other data is used to analyse user behaviour.

 

What rights do you have regarding your data?

You have the right to obtain information about the origin, recipient and purpose of the personal data we store about you – always and free of charge. You also have the right to request that we correct or delete this data. To this end, or should you have further questions about data protection, please contact us at the address provided in the site notice. Furthermore, you have the right to appeal to the competent supervisory authority. In certain circumstances, you also have the right to request the restriction of the processing of your personal data. For more details, please refer to the chapter on “Right to restrict processing” in our privacy policy.

 

Analysis tools and other tools by third parties

When you visit this website, we may evaluate your surfing behaviour for statistical purposes. To do this, we mainly use cookies and so-called analysis programmes. As a rule, the analysis of your surfing behaviour is anonymous, i.e. your surfing behaviour cannot be traced back to you. You may object to this analysis, or you can prevent it by not using certain tools. For detailed information on these tools and your objection options, please refer to the following privacy policy.

 

2. Hosting

External Hosting

This website is hosted by an external service provider (hoster). Personal data collected on this website is stored on the hoster’s servers. This data may include IP addresses, contact requests, meta and communication data, contract data, contact details, names, webpage accesses and other data generated via a website.

Using a hoster helps us fulfil contracts with potential and existing customers (Article 6(1)(b) GDPR). A professional provider also ensures a secure, fast and efficient provision of our online service (Article 6(1)(f) GDPR).

Our hoster will process your data only to the extent necessary to fulfil his performance obligations and will follow our instructions regarding such data.

 

Conclusion of an order processing contract

In order to guarantee data protection compliant processing, we have concluded an order processing contract with our hoster.

 

3. General and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and are careful to observe the statutory data protection legislation and this privacy policy.

When you visit this website, a certain amount of personal data is collected. Personal data is information that relates to an identified or identifiable individual, i.e. in this case, you. This privacy policy explains which information we collect and what we use it for. It also explains how and for what purpose we do this.

Please note that security gaps may occur when transmitting data over the internet (e.g. when communicating by email). It is impossible to offer complete protection of your data from third-party access.

 

Information on the responsible body

Those responsible for data processing on this website are:

VALENSINA GmbH

Ruckes 90

41238 Mönchengladbach, Germany

Managing Directors: Tino Mocken, Felix Müller

Telephone: +49 (0)2166 98 37 - 0

email: info@valensina.de

Responsible body is the natural or legal person who, alone or in concert with others, decides on the purposes and means of processing personal data (e.g. names, email addresses etc.).


Statutory data protection officer
We have appointed a data protection officer for our company.
Fabio Pastars
DPN Datenschutz GmbH & Co. KG
Helmholtzstraße 26
41747 Viersen
Telephon: +49 2162 361 86 90
email: datenschutz@valensina.de

Revoking your consent to data processing

A lot of data processing is only possible with your express consent. You can, at any time, revoke a consent you have already given. All you need to do is send us an informal email. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

 

Right to object against data collection in special cases and against direct mail (Article 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ARTICLE 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT, AT ANY TIME, TO OBJECT TO YOUR PERSONAL DATA BEING COLLECTED; THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. THE RELEVANT LEGAL BASIS FOR DATA PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT TO OUR PROCESSING YOUR DATA, WE WILL CEASE TO PROCESS ALL AFFECTED PERSONAL DATA, UNLESS WE CAN PROVIDE REASONABLE GROUNDS FOR A CONTINUED PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR UNLESS THE PROCESSING SERVES THE ENFORCEMENT, EXERCISE OR DEFENSE OF LEGAL CLAIMS (OBJECTION AS PER ARTICLE 21(1) GDPR).<101/><102/><103/>IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT AGAINST THE PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSE OF SUCH ADVERTISING; THIS ALSO APPLIES TO PROFILING IN SO FAR AS IT IS LINKED TO DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR THE PURPOSE OF DIRECT ADVERTISING (OBJECTION AS PER ARTICLE 21(2) GDPR).

Right to lodge a complaint with the competent supervisory authority
In the case of violations against the GDPR, the persons concerned have a right to lodge a complaint with a supervisory authority, either in the member state of their habitual residence, their place of work or the place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedies.

Right to data portability
You have the right to request or pass on to third parties the personal data that we process on the basis of your consent or in fulfilment of a contract. We need to provide the data in a standard, machine-readable format. If you require the direct transfer of your data to another responsible party, we will only do this to the extent technically feasible.

SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests you send to us as the site operator. You can recognise an encrypted connection when the browser’s address bar changes from “http://” to “https://” and the padlock icon appears in your browser bar.
If SSL or TLS encryption is enabled, the data you submit to us cannot be read by third parties.

Information, erasure and rectification
Within the framework of existing legislation, you have the right to request information on your stored personal data, its origin, recipients and the purpose of the data processing. You may request this information at any time, and it must be given to you free of charge. You have the right to request the rectification or erasure of this data. Should you need more information on the topic of personal data, please contact us at the address provided in the site notice.

Right to restrict processing
You have the right to request the restriction of the processing of your personal data. You can contact us at any time at the address provided in the site notice. You have the right to request the restriction of the processing of your personal data in the following circumstances:
• If you question the accuracy of the personal data we have stored on you, we generally need time to check this. For the duration of the check, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data is unlawful, you may request us to restrict the processing of your data instead of an erasure.
• If we no longer need your personal data, but you need it to exercise, defend or establish legal claims, you have the right to request that your personal data be restricted instead of erased.
• If you have filed an objection as per Article 21(1) GDPR, a balance must be struck between your interests and ours. As long as it is not clear whose interests prevail, you have the right to demand the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, this data – with the exception of its storage – may only be used with your consent or for the purpose of establishing, exercising or defending legal claims or for protecting the rights of another natural or legal person or for important public interest reasons by the European Union or a member state.

4. Data recording on this website

4.1 Cookies
This website uses so-called cookies. Cookies do not harm your computer and do not contain viruses. Cookies are used to make our service more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and filed by your browser.
Most of the cookies we use are so-called “session cookies”. These are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognise your browser on your next visit.
In your browser settings, you can choose to be informed about the setting of cookies and only allow cookies on a case-by-case basis. You can also choose to only accept cookies in certain pre-set circumstances, or you can adjust your settings so that cookies are never accepted. You may also choose to have any cookies automatically deleted when you close your browser. Disabling cookies may limit the functionality of this website.
Cookies that are necessary for electronic communication processes or to provide certain functions that you may wish to use (e.g. the shopping cart function) are saved on the basis of Article 6(1)(f) GDPR. The website operator has a legitimate interest in storing cookies to ensure the technically error-free and optimised provision of his services. If a respective consent has been requested (e.g. consent to the storage of cookies), the processing will be carried out exclusively on the basis of Article 6(1)(a) GDPR; the consent may be revoked at any time.
The matter of the storage of other cookies (e.g. cookies for the analysis of your surfing behaviour) shall be treated separately in this privacy policy.

 

4.2 Cookie Consent with usercentrics

This website uses Usercentrics' cookie content technology to obtain your consent to the storage of certain cookies on your end device and to document this consent in accordance with data protection regulations. The provider of this technology is Usercentrics GmbH, Rosental 4, 80331 Munich, Germany, website: https://usercentrics.com/de/ (hereinafter referred to as "Usercentrics").

When you enter our website, the following personal data is transferred to Usercentrics:

Your consent(s) or the revocation of your consent(s)

your IP address

Information about your browser

Information about your device

Time of your visit to the website

Furthermore, Usercentrics stores a cookie in your browser in order to be able to allocate the consents granted to you or to revoke them. The data collected in this way is stored until you request us to delete it, delete the Usercentrics cookie itself or until the purpose for which the data is stored no longer applies. Mandatory statutory storage obligations remain unaffected.

Usercentrics is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 para. 1 sentence 1 lit. c DSGVO.

 

Contract on order processing

We have concluded a contract for order processing with Usercentrics. This is a contract which is required by data protection law and ensures that Usercentrics processes the personal data of our website visitors only in accordance with our instructions and in compliance with the DSGVO.

 

4.3 Server log files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
• Browser type and browser version
• operation system used
• Referrer URL
• Host name of the accessing computer
• Time of server request
• IP address
The collection of this data is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in a technically error-free presentation and the optimisation of his website – for this purpose, the server log files must be recorded.

4.4 Contact form
If you send us enquiries via the contact form, we will store your details from the enquiry form, including the contact details you provided, in order to process the request and in case of follow-up questions. We will not share this data without your consent.
DThe processing of this data is based on Article 6(1)(b) GDPR if your request is related to the fulfilment of a contract or concerns pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of any requests we receive (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR), provided this was obtained.
The information you provide in the contact form will remain with us until you ask us to delete it, revoke your consent to the storage or the purpose for the data storage becomes obsolete (e.g. after your request has been processed). Mandatory statutory provisions – especially retention periods – remain unaffected.

4.5 Enquiry by email, telephone or telefax
If you contact us by e-mail, telephone or telefax, your enquiry, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your enquiry. We will not share this data without your consent.
The processing of this data is based on Article 6(1)(b) GDPR, provided your enquiry is related to the fulfilment of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on your consent (Article 6(1)(s) GDPR) and / or on our legitimate interests (Article 6(1)(f) GDPR), since we have a legitimate interest in the effective processing of any enquiries that are addressed to us.
The data sent to us by you as part of your enquiry remains with us until you ask us to delete it, revoke your consent to the storage or the purpose for the data storage becomes obsolete (e.g. after your enquiry has been processed). Mandatory statutory provisions – especially statutory retention periods – remain unaffected.

5. Analysis tools and advertising

5.1 Matomo (formerly Piwik)

This website uses the open source web analysis service Matomo. Matomo uses so-called "cookies". These are text files which are stored on your computer and which enable an analysis of your use of the website. For this purpose the information generated by the cookie about the use of this website is stored on our server. The IP address is anonymised before storage.

Matomo cookies remain on your end device until you delete them.

The storage of Matomo cookies and the use of this analysis tool are based on Art. 6 Paragraph 1 lit. f DSGVO. The website operator has a legitimate interest in the anonymised analysis of user behaviour in order to optimise both his web offer and his advertising. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6 Para. 1 lit. a DSGVO; the consent can be revoked at any time.

The information generated by the cookie about the use of this website is not passed on to third parties. You can prevent the storage of cookies by adjusting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent.

If you do not agree with the storage and use of your data, you can deactivate the storage and use here. In this case, an opt-out cookie will be stored in your browser, which prevents Matomo from storing usage data. If you delete your cookies, the Matomo opt-out cookie will be deleted as well. The Opt-Out must be reactivated when you visit this website again.

You have the possibility to prevent that your actions here are analyzed and linked. This will protect your privacy, but will also prevent the owner from learning from your actions and improve usability for you and other users.

Your visit to this website is currently being tracked by Matomo Web Analytics. Uncheck this box to opt-out.

 

6. Own services

6.1 How we handle applicants’ data
We offer you the opportunity to apply for a job with us (e.g. by email, by post or via the online application form). In the following, we would like to inform you about the scope, purpose and use of your personal data collected throughout the application process. We assure you that the collection, processing and use of your data will be in accordance with the current data protection law and all other applicable laws and that your information will be kept strictly confidential.

Scope and purpose of the data collection
When you send us an application, we will process any personal data it includes (e.g. contact and communication data, application documents, notes taken in the context of job interviews etc.). We will do this to the extent necessary for us to decide on whether or not to enter into an employment relationship with you. The legal basis for this is Article 26 German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG-neu), which concerns the initiation of an employment relationship, Article 6(1)(b) GDPR, which concerns general contract initiation, and – if you have given your consent – Article 6(1)(a) GDPR. The consent may be revoked at any time. Your personal data will only be passed on within our company and exclusively to persons who are involved in the processing of your application.
If the application is successful, the data you have submitted on the basis of Article 26 BDSG-neu and Article 6(1)(b) GDPR for the purpose of entering into an employment relationship will be stored in our data processing systems.

Data retention period
If we cannot offer you a job, you reject a job offer or withdraw your application, we reserve the right – based on our legitimate interests (Article 6 (1)(f) GDPR) – to store the data you have provided for up to 6 months from the end of the application process (rejection or withdrawal of the application). Afterwards, the data will be deleted, and the physical application documents will be destroyed. The stored data serves as proof in case of a legal dispute. If it becomes apparent that the data will be required after the expiration of the 6-month period (e.g. due to a looming or pending legal dispute), we will not delete the data until the matter has been resolved.
We may also store your data for longer if you have given your consent (Article 6(1)(a) GDPR) or if statutory data retention requirements preclude the deletion.

Admission to the pool of applicants
If we do not offer you a job, you may still be entered into our pool of applicants. In this case, all documents and information from your application will be transferred to the pool of applicants so that we can contact you should a suitable vacancy become available.
We will only add you to the pool of applicants with your express consent (Article 6(1)(a) GDPR). Giving your consent is voluntary and has no effect on your current application process. You may revoke your consent at any time. In this case, all data relating to you and your application will be irrevocably deleted from the pool of applicants, provided there are no legal reasons for continued storage. Your data from the pool of applicants will be irrevocably deleted no later than two years after you have given your consent.